Privacy Policy

Last updated: August 2, 2025

1. Introduction
Welcome to The Bones Club (“we,” “us,” “our”). We respect your privacy and are committed to protecting your personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website and use our services, including our app.

2. Data Controller
The Bones Club
Attention: Jamie Zwarts
Veldhoven, The Netherlands
Email: contact@thebonesclub.com

3. Personal Data We Collect

  • Account Information: when you register for our forum or newsletter, we collect your name and email address.
  • Device & Usage Data: via Jetpack (WordPress analytics) we collect non-identifying technical data such as browser type, pages viewed, IP address, and timestamps.
  • Location Data (App Only): our mobile app uses Firebase to capture your approximate device location solely to center the map. We do not store or share your precise location, nor display it to other users.
  • Cookies and Tracking: we may use cookies or similar tracking technologies (e.g., Jetpack cookies) to improve site functionality and monitor usage.

4. How We Use Your Data

  • Service Delivery: to create and manage your user account, send updates, and operate our forum and newsletter.
  • Analytics & Improvements: to analyze trends, administer the site, improve features, and tailor content.
  • Marketing (with Consent): to send occasional promotional emails about new app features, events, or merchandise. You may opt out at any time.

5. Lawful Basis for Processing

  • Consent: when you register or subscribe, you consent to our processing of your personal data for the purposes above.
  • Legitimate Interests: for site security, fraud prevention, and improving user experience through analytics.

6. Third-Party Services
We employ these service providers, who have their own privacy practices:

  • Jetpack (Automattic): website analytics and security.
  • Firebase (Google): user authentication, real-time database, and approximate location for map centering.
  • Spreadshop: fulfillment of merchandise orders (we share only your name, shipping address, and order details).
  • Social Plugins: Facebook, Twitter, Instagram, YouTube, Discord links/integration.

7. Data Sharing & Disclosure
We do not sell or rent your personal data. We may share information with:

  • Service Providers as listed above, strictly to perform services on our behalf.
  • Legal Authorities when required by law or to protect our rights.

8. Data Retention
We retain personal data for as long as necessary to fulfill the purposes outlined herein, comply with legal obligations, resolve disputes, and enforce our agreements.

9. Your GDPR Rights
If you are in the EU/EEA, you have the right to:

  • Access your personal data.
  • Rectify inaccurate or incomplete data.
  • Erase your data (“right to be forgotten”), subject to legal obligations.
  • Restrict or object to processing.
  • Data Portability: receive your data in a structured, machine-readable format.
  • Withdraw Consent at any time (without affecting processing prior to withdrawal).

To exercise any right, please contact us at contact@thebonesclub.com. We will respond within one month.

10. Cookies & Tracking
Our site uses cookies for essential functionality and performance analytics. You can disable cookies in your browser settings, but some features may not function properly if you opt out.

11. Security
We use industry-standard technical and organizational measures (SSL/TLS, secure servers, limited access) to protect your data. However, no system is completely secure—transmission is at your own risk.

12. International Transfers
Data may be processed in the Netherlands or other countries where our service providers operate. We ensure adequate safeguards (Standard Contractual Clauses) for cross-border transfers.

13. Children’s Privacy
Our services are not directed at children under 16. We do not knowingly collect personal data from minors without parental consent. If you believe we have inadvertently done so, please contact us to have it removed.

14. Updates to This Policy
We may update this policy from time to time. We will post the revised date at the top and notify you via the website or email where appropriate.

Contact Us
If you have questions about this Privacy Policy or Disclaimer, please email contact@thebonesclub.com.
Thank you for being part of The Bones Club community!

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